Extensions and Special Circumstances
The procedures and application process for extensions and special circumstances.
The University is committed to supporting you during your studies. Therefore, if there are circumstances beyond your control that are having or have had an adverse effect on your performance in your assessments during the Semester, you may wish to apply for a coursework extension and/or special circumstances.
Extensions and Special Circumstances explained
- Extensions- where there are circumstances that are affecting your ability to complete your coursework on time, and where late submissions are allowed on the assessment by the School, you can apply for an extension.
- Special Circumstances- where there is evidence to show that there are circumstances that had a significant adverse impact on your performance in an assessment, or resulted in non-attendance or a non-submission for a scheduled assessment, you can submit an application to have these circumstances considered.
Who should I talk to before making an application?
The School of Mathematics Student Support Team, and your Personal Tutor, are your first point of contact should you need additional support and would like to discuss your circumstances.
We will be able to advise you on your individual situation, help you access additional support if necessary and guide you through the process of submitting your application for an extension and/or special circumstances.
If applying for Special Circumstances, we strongly advise that you contact the Student Support Team at firstname.lastname@example.org to discuss your application before you submit your application.
How do I apply?
The system of applying for Extensions and Special circumstances has changed this academic year (2020/21). The School no longer accepts e-mail or paper-based applications.
You now need to apply using a new online system via MyEd. All applications for Extensions and Special Circumstances will be processed through this system by a dedicated central Extensions and Special Circumstances (ESC) Team. Guidance for applying using the online system can be found here:
The ESC team will consider your application carefully and update the system once a validity decision has been reached. Please note: the outcome will be provided within the system and you will need to log in to see the validity decision on your dashboard.
You should submit your application as soon as you become aware of circumstances affecting your studies.
You will be able to submit an extension request up to 2 weeks before your assignment deadline. Students must submit their request for an extension as early as possible and this must be submitted before the coursework deadline. Applications submitted after your assignment deadlines will not be considered.
The ESC team will consider an extension for coursework submission for up to a maximum of seven calendar days. It is important to note that the number of days allowed for an assessment extension is at the discretion of the Course Organiser. Please check the assessment information in Learn for details.
The ESC team aim to respond to your application within 2 working days.
IMPORTANT: Please note that Learning Adjustments are currently not a part of the new system. You should instead:
- In the circumstances section (first section) of the online Extensions and Special Circumstances form, please state that you are applying for an extension in conjunction with a Learning Adjustment.
- Complete the form to apply for your extension.
- If you wish to access your learning adjustment and apply for an extension, please apply for an extension first via the online system (not the previously used form). We strongly recommend that you request both before your original assessment deadline.
Further information on Extensions and Learning Adjustments can be found here:
Before you consider applying for Special Circumstances, we strongly advise that you contact the Mathematics Student Support Team at email@example.com. We will be able to support you through the process and answer any questions you have.
The new online system allows you to select a single assignment, or to select several assignments across different courses, all in one application.
The ESC team aim to respond to your completed application within 5 working days (this includes selecting affected assignments, providing evidence, etc.) to let you know if your application has been accepted.
If your application is accepted, the decision will be passed onto the school Special Circumstances Committee for recommendations, and will be considered at the relevant Board of Examiners meeting. You will be notified of the outcome afterwards via MyEd at the same time as the release of your course marks.
Further information on Special Circumstances can be found here:
Where the ESC service has accepted an application from a student requesting:
An extension to a coursework deadline of more than seven days (where this will not lead to a deadline beyond the end of the next examination diet) in advance of the final exam boards.
Disregarding of late penalties
School Special Circumstances Committees are able to make expedited decisions (i.e., in advance of the next scheduled meeting of the Special Circumstances Committee).
We strongly advise you to contact the Student Support Team before applying via the ESC online service. The Student Support Team will advise you on whether your request is eligible for an expedited decision and will guide you through how to make an application.
An example of when an expedited decision for a coursework extension of more than 7 days might be eligible:
To complete a Mathematics dissertation or project.
An example of when an expedited decision for a coursework extension of more than 7 days might not be:
For weekly assignments e.g., a quiz.
The ESC team do not inform Schools when applications for expedited Special circumstances decisions are made/accepted on their system. Therefore, if you do not discuss this in advance with the Student Support Team, we will not be aware of your application and therefore cannot consider it for an expedited decision, if it is accepted. Accepted applications in will then be considered at the next scheduled Special Circumstances Committee and Board of Examiner meeting.
Deadline for Special Circumstances applications
As per section 3.1 of the Special Circumstances Policy, you should submit your application as soon as possible, and not more than a week after your final assessment for the semester.
Therefore, following the semester 2 examination diet, the final date for School of Mathematics special circumstances applications is Friday 28th May 2021.
The ESC service will only consider accepting submissions after this deadline where students provide evidence of exceptional reasons for having been unable to submit on time. No late applications will be considered after the deadline for the publication of ratified marks as set out in the University Key Dates.
- Extensions and Special Circumstances Service
- Student Disability Service
- Student Counselling
- The Advice Place